Ocean Grove Association
Annual Meeting
November 19, 2023 at 2:00 p.m.
at Jefferson County Library and on Zoom
Meeting opened: 2:03 p.m.
Present in person: Nancy Craig, president; Jake Ellis, vice-president; Shellie Mueller, secretary; Laura Souza, treasurer; Beth MacBarron, director; Mary Eggert, director; Candace Mangold, manager. Also community members Christopher Mangold, Chrissy Scannell, Amy Siedenstrang, Mary Siedenstrang, Rod Taylor, Jim Wright.
Present via Zoom: Andy Emerson, Mark Magill, Danie Hulett, Jon Santangelo, Joan Zimmerman, Tom Lemmons and Jill Beaumont, Noreen Parks.
Introduction of board members and others.
Election results:
63.5 voted YES on the 2024 budget
4.5 voted NO
2 abstained
80 voted YES on all three board candidates Rod Taylor, Jim Wright, and Laura Souza – a unanimous vote.
Nancy Craig gave her farewell address:
Thank you to the board and to committee members
Enumerated some of this year’s changes:
Fiscal year moved to calendar year
Annual meetings in November
Kayak rack installed at Adelma Beach
Thanks to the two new OG managers
Insurance review in progress; we hope to lower costs
Updated storage lot agreements
New attorney: John Burleigh, Burleigh Law PLLC, Gig Harbor
OG board terms changed from 3 years to 2 years
Bylaws have been revised; draft is with our attorney
Open board positions will be filled by elections, not appointments.
Future OG Covenant changes will be voted on by entire community.
Laura Souza discussed our new budget:
Budget document set up by Laura and Danie Hulett
It’s a state law that we have a General Reserve
New dues $85/lot;
We now have ‘contractors’ rather than ‘employees’ to save $$
When our $25,000 CD comes due, the finance commitee will
recommend our next move.
Jake Ellis discussed our Emergency preparedness:
Thanks to members of the committee and their work so far.
Jake has gone to meetings and trainings to learn about Jeff Co.
Jake is doing fire prevention walk-throughs for anyone who wants one; just let him know you’re interested
Addressing our fire hydrant deficiencies: types and locations.
Lowering our fire insurance costs.
Joining the national FireWise Communities designation.
Reducing the fuel supply on our vacant lots – goats?!
Will put a list of fire-wise plants on our OG website.
If an emergency happens, Pat and Shellie’s dog park will be our community gathering place for information and assistance.
The next board meeting will occur on Tuesday, January 30th at 2 p.m. at Jake Ellis’ home.
Meeting ended with a thanks and gift package presented to Nancy Craig for all her efforts on our behalf.
Meeting adjourned at 2:40 p.m.
Ocean Grove Association
Reports for Annual Membership Meeting April, 2022
Later today you will receive the Proxy Ballot for our Annual Meeting agenda. This is a compilation of the usual reports that are distributed at the meeting.
Association Finances: (The attachment displays the numbers that are discussed below.)
Our financial investments have survived the recent downturn in a strong position. Besides our current (as of March 25, 2022) cash reserve of $10,940 (Edward Jones Money Market: $8,463; First Federal Checking: $2,447) we have three bonds with a Call Value of $160,00. They pay average annual dividends of 3.6% ($5,755) and their current market value exceeds their call value by 0.77%.
The Association has $256,135 in Franklin Templeton mutual funds. FT Income Fund (class A) pays monthly dividends of 4.28% (annual rate) on $186,287 and the FT Managed Income Fund (class C) pays dividends of 2.82%. Together they provide a projected annual income of $9,729. They also provide equity growth so our 12-month annualized return on the Income fund is 15.3% and the Managed Income fund is 8.4%.
FT Income fund shares are priced at $2.52 (The 12-month range is $2.40-$2.56). The Managed Income fund is $13.21 (12-month range is $12.78-$13.79). The board authorized closing a third fund, FT CA High Yield Muni, because of its low performance. Those funds ($4,000) were moved to the Income Fund. A premium was paid for the transfer but the equity growth and the class A dividend rate will recoup that premium in short time. We sold when the price was $11.59. It is now at a 12-month low of $10.63.
This investment income provides over $15,000 to our annual budget—the equivalent of $74 per lot—allowing the Association Fees to remain at $40 per lot.
Property Sales
The last year has been rather startling in terms of the rapid escalation of home values. The assessor values all land and improvements in Ocean Grove at nearly $41 million. I should note that because of the increase in valuations the tax rate dropped this year. The assessor’s valuation increased by 10% but my tax bill went up 3%.
Currently there are 81 owner-occupied residences in Ocean Grove; 5 rentals, 1 vacant, and 4 under construction. There are 14 undeveloped building sites so our community is 87 % built out.
There are no homes and no properties currently listed (MLS or Zillow) for sale in Ocean Grove.
Sales over the past 12 months:
Homes Sold
115 Kruse Street $635,000 11/19/21
5562 Cape Geroge Road $641,750 11/9/21
5042 Cape George Road $710,000 5/19/21
364 Beckett Point Road $820;000 10/11/21
Undeveloped Property Sold
(1 lot) Combs $ 55,000 2 BR drainfield 3/29/21
Resold $ 82,500 8/12/21
(2 lots) Cape Geo Rd $ 98,000 2 BR drainfield 4/1/21
(2 lots) 151 Combs $ 80,000 Needs gravity system 4/2/21
(2 lots) Combs $140,000 2 BR drainfield 7/7/21
(1 lot) Cape George Road $75,000 2 BR drainfield 12/13/21
OCEAN GROVE ASSOCIATION | FY 22 | FY 22 | FY 22 | FY 23 | |
PROPOSED BUDGET FY23 | ADOPTED | to 12/31/21 | PROJECTED | PROPOSED | |
4/1/2022 TO 3/21/2023 | to 3/31/21 | ||||
CASH ON HAND | $2,250 | $9,028 | $5,200 | $5,200 | |
INCOME | |||||
Investment Income | $16,095 | $10,067 | $16,000 | $16,000 | |
Dues ($40/lot) | $8,600 | $6,340 | $8,600 | $8,600 | |
RV fees ($150/year) | $3,825 | $3,450 | $3,825 | $3,825 | |
Other Fees/Refunds | $1,600 | $793 | $793 | $0 | |
Total | $32,370 | $29,678 | $34,418 | $33,625 | |
EXPENSES | |||||
Office | $150 | $283 | $300 | $250 | |
Insurance | $6,300 | $6,333 | $6,333 | $6,800 | |
Legal/professional fees | $300 | $0 | $0 | $300 | |
Accounting fees | $1,200 | $875 | $1,175 | $1,200 | |
Salaries | $10,800 | $8,100 | $10,800 | $10,800 | |
Mileage/Expense allowance | $1,800 | $1,350 | $1,350 | $1,350 | |
Membership meetings | $500 | $0 | $100 | $500 | |
Maintenance | $1,500 | $1,106 | $1,500 | $1,500 | |
Emergency Preparation | $650 | $0 | $0 | $650 | |
Community Garden | $500 | $500 | $500 | $500 | |
Total | $23,700 | $18,547 | $22,058 | $23,850 | |
TAXES | |||||
Employment Security | $65 | $213 | $285 | $242 | |
Labor & Industry | $549 | $382 | $509 | $551 | |
Social Security /Medicare | $826 | $620 | $826 | $826 | |
Federal Unemployment (FUTA) | $42 | $0 | $42 | $42 | |
Property tax | $122 | $0 | $122 | $150 | |
Federal Income Tax | $0 | $0 | $0 | $0 | |
Total | $1,604 | $1,215 | $1,784 | $1,811 | |
CAPITAL EXPENSES | |||||
Adelma Beach | $250 | $1,945 | $2,300 | $100 | |
RV lot | $50 | $0 | $0 | $100 | |
Equipment | $300 | $0 | $300 | ||
Pet Waste bags | $105 | $105 | $105 | ||
Drainfield Steps | $2,650 | $2,650 | $0 | ||
Total | $600 | $4,700 | $5,055 | $605 | |
TOTAL EXPENSES | $25,904 | $24,462 | $28,897 | $26,266 | |
income surplus/deficit | $6,466 | $5,216 | $5,521 | $7,359 |
Community Garden
The Ocean Grove Board recently agreed to review the community garden structure and recruit greater active participation by owners who would like to work in the garden. Board treasurer Laura Souza has agreed to take on the role of coordinator and promoter. She would like to start by requesting that any owner who has an interest in the work of planting, stewarding, harvesting, and distributing garden produce to contact her so that she can ascertain the level of interest and cooperatively create a plan. Email Laura at lauras51@hotmail.com tolet her know of your interest.
Ocean Grove Association Minutes
Annual Membership Meeting and Annual Board Reorganizational Meeting
April 11, 2021 at the Manager’s home.
Called to order at 11:33 AM.
Present: Eric Lucas, president & secretary; Laura Souza, treasurer; Shellie Mueller, Mary Eggert, directors. Absent/excused: Don Kruger, vice president; Tom Lemmons and John Considine, directors.
Attendance restricted because of state-ordered Covid pandemic restrictions. All membership actions were by proxy ballots.
- The Association proposed budget was accepted. (Aye: 78; Nay 0: Abstain 3.5)
- Directors John Considine and Laura Souza were re-elected unanimously
The board then convened its annual reorganizational meeting
- The manager discussed the expanded RV storage park and the parking layout. He also discussed erosion at Adelma Beach and an unauthorized bulkhead that was extended into our tidelands. The county has been notified.
- In consideration of the possibility of a board vacancy, a discussion of possible candidates ensued.
- Board officers nominated and elected for the fiscal year (April 1, 2021-March 31, 2022) were Eric Lucas, president and secretary; Shellie Mueller, vice president; Laura Souza, treasurer.
- President Lucas reappointed Tom Lemmons as recreation chair (greenbelt & Adelma Beach). He also tentatively appointed Terry Duff as chair of the building review committee—subject to her acceptance.
- The board approved the annual Labor Day weekend salmon and bratwurst barbecue at the manager’s home, subject to Covid restrictions at that time.
- Consideration was given to exploring the Association purchasing two vacant lots on Becker Street. They currently serve as a fenced dog park, with the owners’ permission. A committee to explore the possibility was appointed. Shellie Mueller (owner); Laura Souza, Dan Näsman, Lindsay Lucas, and two owners to be confirmed.
- Scotch Broom prevalence on undeveloped lots and the concomitant risks for fire danger was discussed. Consideration will be given to a Covenant change mandating the removal of Scotch broom. If not removed the Association will remove it and invoice the owner for the costs. Postponed until next board meeting.
Meeting adjourned at 1:05 PM Next board meeting Saturday June 12th at 11 AM. Manager’s home.
Eric Lucas, Secretary
OCEAN GROVE ASSOCIATION | FY 22 | FY 23 | |||
BUDGET | ADOPTED | Adopted | |||
April 1 to March 31 | |||||
CASH ON HAND | $2,250 | $5,200 | |||
INCOME | |||||
Investment Income | $16,095 | $16,000 | |||
Dues ($40/lot) | $8,600 | $8,600 | |||
RV fees ($150/year) | $3,825 | $3,825 | |||
Other Fees/Refunds | $1,600 | $0 | |||
Total | $32,370 | $28,425 | |||
EXPENSES | |||||
Office | $150 | $250 | |||
Insurance | $6,300 | $6,800 | |||
Legal/professional fees | $300 | $300 | |||
Accounting fees | $1,200 | $1,200 | |||
Salaries | $10,800 | $10,800 | |||
Mileage/Expense allowance | $1,800 | $1,350 | |||
Membership meetings | $500 | $500 | |||
Maintenance | $1,500 | $1,500 | |||
Emergency Preparation | $650 | $650 | |||
Community Garden | $500 | $500 | |||
Total | $23,700 | $23,850 | |||
TAXES | |||||
Employment Security | $65 | $242 | |||
Labor & Industry | $549 | $551 | |||
Social Security /Medicare | $826 | $826 | |||
Federal Unemployment (FUTA) | $42 | $42 | |||
Property tax | $122 | $150 | |||
Federal Income Tax | $0 | $0 | |||
Total | $1,604 | $1,811 | |||
CAPITAL EXPENSES | |||||
Adelma Beach | $250 | $100 | |||
RV lot | $50 | $100 | |||
Equipment | $300 | $300 | |||
Pet Waste bags | $105 | ||||
Drainfield Steps | $0 | ||||
Total | $600 | $605 | |||
TOTAL EXPENSES | $25,904 | $26,266 | |||
income surplus/deficit | $6,466 | $2,159 |
Ocean Grove Association
Annual Membership Meeting Minutes
April 5, 2020
(In accordance with state and national emergency declarations this meeting was structured to comply. Members voted by proxy ballot and two board members convened the meeting, approved the ballot totals and adjourned)
Opened at 12:10 PM at the manager’s home
Present: Eric Lucas, president and Don Kruger, vice president.
The budget was approved with 128 ayes and 2 blank ballots
Directors Don Kruger and Tom Lemmons were reelected with 128 ayes and 2 abstentions.
Meeting adjourned at 12:15 PM
Eric Lucas, President and Secretary
OCEAN GROVE ASSOCIATION | |||
BUDGET 4.1.2020 TO 3.31.2021 | Adopted | Actual | Adopted |
FY 20 | FY 20 | FY 21 | |
(Projected) | |||
Cash on hand | $6,250 | $58,000 | $55,518 |
lot sale | |||
Income | included | ||
Investment Interest | $13,400 | $13,500 | $15,000 |
Dues ($40/lot) | $8,440 | $8,440 | $8,520 |
RV fees ($150/space) | $3,700 | $3,680 | $3,700 |
Other Fees/Refunds | $0 | $1,450 | $1,700 |
Total | $31,790 | $85,070 | $84,438 |
Expenses | |||
Office | $300 | $150 | $150 |
Insurance | $6,300 | $5,801 | $6,000 |
Legal/Professional Fees | $500 | $1,500 | $300 |
Accounting Fees | $1,200 | $2,500 | $1,200 |
Salaries | $14,400 | $10,600 | $10,800 |
Mileage/expense allowance | $1,800 | $1,800 | $1,800 |
Membership meetings | $600 | $800 | $900 |
Maintenance | $1,500 | $1,300 | $1,500 |
Emergency Preparation | $650 | $250 | $650 |
Total | $27,250 | $24,701 | $23,300 |
Taxes | |||
Employment Security | $0 | $0 | $12 |
Labor and Industry | $412 | $390 | $390 |
Social Security/Medicare | $1,310 | $734 | $734 |
Federal Unemployment Tax | $42 | $42 | $42 |
Property Tax | $600 | $497 | $122 |
Federal Income Tax | $0 | $0 | $0 |
Total | $2,365 | $1,663 | $1,300 |
Capital Expenses | |||
Lawnmower | $300 | ||
Adelma Beach | $0 | $0 | $0 |
RV Lot | $500 | $0 | $10,000 |
Maintenance Equipment | $100 | $90 | $100 |
Pet waste bags | $98 | $98 | $98 |
Total | $698 | $188 | $10,498 |
Grand Total Expenses | $30,313 | $26,552 | $35,098 |
Income surplus | $1,477 | $58,518 | $49,340 |
$40K to investment |